PRIOR TO BOOKING

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Motorcoach Amenities:

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• DVD players are available on all motorcoaches; feel free to bring movies to watch. The DVD players play standard DVDs, no blue-ray discs.

• WIFI service is available, reception may be limited in certain areas of travel.  

• Select coaches are equipped with advanced WIFI and Movies on Demand.  Additional fees apply – please ask about availability when booking.

 

Things to Avoid:

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• Driving on dirt/gravel roads is not permitted. Please bring this up at the time of booking if you think your group may need to travel down a gravel road. Prior approval is needed.

• Alcohol is not allowed on the motorcoach without paying a deposit. The deposit will be returned upon completion of the trip with the bus in good condition.

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Plan Ahead with Drive Times: 

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• Driver drive time is limited to 10 hours in a day. If the driver were to exceed 10 hours, a relief driver may be required.  If your trip requires a relief driver, please allow 30 minutes for any relief driver switch.

• Google Maps is an excellent tool, but keep in mind the travel time is designed for automobiles traveling the speed limit. A good rule of thumb is to allow 10% more time than Google Maps states. (Also, to get an idea of bus travel time, for every 8 hours of travel on Google maps, add 1 hour.)

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NOW YOU'VE BOOKED - WHAT'S NEXT?

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1. Provide an detailed itinerary as early as possible prior to your departure date. We require this no less than 2 weeks (14 days) prior to departure. The itinerary should include the following:

 

• Time, date, and location you would like the motorcoach to arrive to pick up your group.

• Time you plan to depart and arrive for each event.

• Name of all of your stops for the duration of your trip, including: hotels, attractions, and restaurants.

• Times of all of your stops for the duration of your trip, including: pick up time, hotels, attractions, restaurants, and time you plan on returning home.

• Point of contact name and cell phone number riding the motorcoach. This would be a person that the driver can stay in contact with for the duration of your trip.

 

 

2. Make sure your driver is taken care of.

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• Did you book the driver’s room? Keep in mind, if there is more than 1 bus, each driver will require their own hotel room. 

• When booking hotels for your group, make sure the hotel has adequate parking for a 45-foot long motorcoach. In downtown locations such as Chicago, St. Louis, or Minneapolis, this is very important. 

• Your driver’s name and phone number will be available to you at departure.

• Tipping your driver:  A gratuity to the driver for a job well done is very much appreciated. A rule of thumb is 10% of the trip cost or $2 per person, per day of the trip.

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